Network administration is a critical component of the process of keeping systems operational. The following are 10 reasons why it is critical to do routine network administration and housekeeping:
1. Backup administration:
All networks need to be adequately backed up, but the backup process can be in a compressed for off-site and the server so that redundant data does not slow down the day to day operation of network systems.
2. Anti-virus updates:
for obvious reasons, anti-virus software, has to be updated, but the continual updating gradually uses up an excessive amount of space on hard drives. Removing anti-virus software and reinstalling the updated version can free up space on hard drives.
3. Operating system updates:
updates that are regularly loaded and then installed use up more space on hard drives than the latest updated version of an operating system. Operating systems should be reviewed and renewed so that the debris from past updates can be safely removed to free-up space.
4. Old archive data:
Numerous organisations preserve work in a manner that often has little bearing on the final result, particularly years later. Typically, it is the fear that data will be needed at some point that guarantees its permanent storage. If it is not to be deleted, it should be compressed and kept in a separate offline storage facility that does not interfere with your network’s normal operation.
5. Data storage:
the issue surrounding data storage is full of myths and legends, but a reasonable level of data storage is advisable. However, it is easy for data storage to use up so much space that the cost of the room far outweighs its possible value. Of course, items to do with HM Customs & Revenue need to be securely stored but old projects, long out of date can and should be quietly deleted.
6. Email boxes:
many network systems offer a means of distributing mail to individual mailboxes. When individuals leave an organisation, the mailboxes are often forgotten and gradually fill up with mail and a great deal of junk all, of which, uses up precious space on servers.
7. Disused software:
regular housekeeping should make a note of programs that can slow down a system through background operation and yet are entirely not used or needed. The removal of those programs should be a priority.
8. Anti-virus programs:
it has been mentioned above that anti-virus programs leave a lot of update debris. Still, it should also be noted that often anti-virus programs that are believed to have been uninstalled to allow for a new program, in effect, often still retain a background presence on hard drives and should be removed.
Individuals, even with advanced computer systems, misname and misfile papers. Once an object has been archived, it becomes almost difficult to locate if it is buried inside the incorrect folder. Prior to archiving things, they should be verified for relevancy and filed properly. It is not uncommon for an archive to have over one million documents, and if an item is misfiled, considerable effort is spent attempting to locate it.