What is Project Management System
Project Management System
A Project Management System (PMS) is a digital platform designed to help project teams run more smoothly. PMSs have all kinds of bells and whistles and can help you track your project, manage your resources, manage your budget, and more.
The system is a set of processes and related control functions that are consolidated and combined into a functioning, unified whole. The project management plan describes how the project management system will be used. The project management system content will vary depending on the application area, organizational influence, complexity of the project, and availability of existing systems.
The organizational influences shape the system for executing projects within that organization. The system will adjust or adapt to accommodate any influence imposed by the organization.
If a PMO exists in the performing organization, one of the functions of the PMO would typically be to manage the project management system, in order to ensure consistency in application and continuity on the various projects being performed.
Why use a PMS?
There are many reasons why a project manager and a company decides to use a PMS. Let’s talk about it.
1. It helps in managing tasks, meetings, and projects.
PMS helps in managing tasks, meetings, and projects. PMS provides an effective way to ensure that everything is being managed at the right time.
2. It helps in better communication.
The process of using PMS is easier and faster. Using PMS, you can easily add any type of new information and record it.
3. It helps in tracking time and resources.
In addition, with PMS, you can easily record how much time has been spent on a particular task and how much time will be spent on other activities. Furthermore, you can easily identify how much time will be required for the project.
4. It makes project planning easy.
PMS makes the process of planning easier and faster. With PMS, you can easily plan for new projects, as well as for new activities. You can also easily identify whether any task is being delayed or should be removed.
5. It helps in better collaboration among all stakeholders.
With PMS, you can easily identify which role is responsible for what, and who will be responsible for a certain task. This helps in better collaboration among all stakeholders.
What are the different types of PMS?
Nowadays, there are different types of PMS solutions available in the market. Let’s talk about it.
1. Centralised PMS
With a centralised PMS, the PMS sits in a particular location. The users can access the PMS to plan and manage a project.
2. Distributed PMS
The distributed PMS is implemented using an internet-based application. The data is stored in the cloud, and users can access the cloud-based PMS.
3. Cloud-based PMS
Cloud-based PMS is a hybrid PMS. With cloud-based PMS, you can access the PMS using a web browser, while storing the data in the cloud. You can also access the PMS from anywhere you want.
5. Multi-tenant PMS
Multi-tenant PMS is used for managing and managing multiple projects. The data is divided into multiple accounts. With multi-tenant PMS, you can easily manage multiple projects.
6. Mobile PMS
With a mobile PMS, you can access the PMS from your mobile device.
7. On-premise PMS
On-premise PMS is a special type of PMS which is installed on-premise. With on-premise PMS, you can manage projects in the organisation.