Benefits and Limitations of Online Databases

What is a Database?

A database is a structured collection of data that is stored in a computer system. It can be used to store information about anything, such as customer data, product data, or financial data.

A database can be used to store data in many different formats, such as text, numbers, or images. A database can be used to store data in many different ways, such as in a table, in a file, or a series of files. A database can be used to store data in many different formats, such as text, numbers, or images. A database can be used to store data in many different places, such as on a server, on a computer, or on a hard drive.

Though Wikipedia gives you a comprehensive list of online databases, I’ll mention only the advantages and disadvantages of getting your data online and forming an online database of your own.

online databse

For the past two decades, we have been collecting data using spreadsheets and enhancing our skills to convert it into a database, which comes in handy later. The Microsoft Access, SQL, and Oracle databases have come a long way in supporting spreadsheets as the complexity of the database increased and it started falling apart. But these databases were available only on a single desktop or accessed over a LAN connection to an in-house server.

Efficiently tackling the desktop spreadsheet applications in the mid-field, web databases are closing in to score and have become the lifeline of people moving their data online. Most of these web databases are hosted in a Cloud environment and protected by SSL encryption and a secure log-in with proper User Access Control.

The Advantages of Using an Online Database

Always Availability

Accessing information is easier than ever with the invention of online databases. With a few clicks of a mouse, users can have access to an abundance of data that is readily available and updated regularly. Online databases are also accessible from anywhere in the world with an Internet connection, making them a convenient research tool for students and professionals alike. Additionally, many online databases are free to use, making them an economic resource for researchers on a budget.


A web-based database can hold unlimited data and is elastic. Whenever there is a surge in the data flow, more storage space can be allocated and scaled up and down based on the requirement.


A public cloud database is generally multi-tenant in nature. This means multiple customers can use the same database on a shared model where you pay only for the space you use.


There are many reasons why online databases are cost-effective. One reason is that online databases can be accessed by anyone with an internet connection, which means that there is no need to pay for expensive software or hardware. Additionally, online databases are usually updated more frequently than traditional databases, which means that users always have access to the most up-to-date information. Finally, online databases typically offer a pay-as-you-go pricing model, which means that users only need to pay for the resources they use.

Monthly subscription-based pay-per-use model makes online databases look quite lucrative where you do not need to invest a huge Cap-Ex on licensed software.

Limitations of an Online Database


There are a number of security risks associated with online databases. One of the most significant risks is of unauthorized access. If an unauthorized person is able to gain access to a database, they may be able to view, edit, or delete data. This could lead to a loss of sensitive information or the alteration of critical data.

Another risk is that of data breaches. If a database is not properly secured, it may be possible for hackers to gain access to the data it contains. This could result in the theft of sensitive information or the alteration of critical data.

Finally, there is the risk of data corruption. This can occur if a database is not properly maintained or if it is improperly used. This could lead to the loss of data or the alteration of critical data.

Switching Costs

Another concern when selecting an online database is switching. Different databases support different formats, and switching from one to another becomes a pain, thereby increasing switching costs.


There are times when the server can be down for multiple reasons, leading to massive data loss and inaccessibility, thereby causing significant losses to customers.

The online database can improve your productivity in many ways and can serve multiple functions. You can customize an online database according to your business workflow or use it for data collection and information sharing. Web-based databases work in different environments, so that is the most significant advantage you can get.

Show More

Related Articles

Leave a Reply

Back to top button