Since the introduction of the PDF format by Adobe Systems in 1993, it has quickly risen to become the most widely used universal document format on the internet. Not without good cause, as there is an increasing desire for such a universal format to allow individuals to share their ideas and work digitally on the internet, which is a growing demand.
Although the number of various software applications continues to rise, they all have one thing in common: they all aim to make our lives easier. However, they often overlook one important aspect: the capacity to allow users to share their work with other people. As of now, the so-called web 2.0 phenomenon is a reality, and the internet is becoming a platform for the creation and dissemination of one’s own ideas and creative work.
The widely used PDF format solves this difficulty by establishing itself as a system-wide universal format: these days, practically everyone with any computer system can open a PDF file. People have definitely found some of the benefits of PDF files, but only a small number of people are actively involved in the creation of PDF files. Consequently, why should you think about making your own PDF documents? I’d like to share with you the top ten advantages of this widely used format:
1. Compatible Across platforms
Any operating system, including Windows, Mac, Linux, and even modern mobile phones and PDAs, can open PDF files. PDF files are universally compatible. You won’t have to be concerned about your coworkers, classmates, family, or anybody else with whom you’re sharing your work not being able to access your files any longer.
2. Tiny and Compact
It is automatically optimised when you convert an existing document to a PDF file, which reduces the file size dramatically without sacrificing any of the document’s functionality. It’s important to note that you may frequently mix and merge numerous documents into a single PDF file: spreadsheets, word documents, images, and so on can all be combined into a single PDF file!
3. Can be created from any source document/application
You can convert practically any document from almost any application to a PDF file thanks to the sophisticated technology that underpins the PDF format. With a competent PDF Creator, your PDF file will appear to be printed on high-quality paper, just as if you had printed it yourself.
4. Securable, avoid people from modifying & redistributing your work
Protect your PDF File, and prevent users from printing, duplicating or even opening your work. The encrypted protection makes it possible to share your work without having to worry about various doom scenarios.
5. Secure, almost no chance of getting infected with viruses.
There’s almost no chance of a PDF file getting infected with something like a virus or trojan, which makes it a safe and trusted way of sharing your work.
6. Easy and quick to create when using the right software
You’ll find a ton of different pdf conversion programs on the internet, one looking, even more, fancier than the other, with prices varying from $30 to $4000. Most of them are pretty easy to use, though, and you’ll usually be able to convert your documents to PDF in a few simple clicks. Choosing a good software solution is another story, but you can find some advice in my other PDF Creator article.
7. Software to view PDF Files is completely free
Software like Acrobat Reader to open PDF Files can be downloaded for free and is already installed on most computers. Often it will be installed in combinations with other software you bought on CD-Rom. (A lot of companies deliver their documentation as PDF files.)
8. Viewable within most web-browsers
Nowadays, the majority of modern browsers allow you to view PDF files from within the browser. When someone connects to a PDF file on a website, you can simply click on the link, and the PDF file will be opened immediately. You may also open local PDF files directly from your web browser, removing the requirement for dedicated PDF software such as Adobe Reader or Foxit PDF Reader altogether.
9. PDF Files meet legal document requirements.
A document must be kept in a format that can’t be changed or altered without leaving any footprints if you want it to be admissible in a court of law. A created PDF file can’t be altered, and usually meets these legal requirements. (Contact a legal advisor for more info.)
10. Compatible with modern portable reader systems
This is a completely new yet extremely strong phenomenon: several firms, such as Sony, are developing digital paper pads. These flat panels, which are not much larger than a traditional book, allow you to upload your PDF files to the device, which then allows you to read through the content like you would a conventional book.
These devices, which sound like something out of science fiction, are currently available for purchase for approximately $299. Moreover, prices are guaranteed to fall in the coming years, and it is a fantastic method to save a tonne of paper, quite literally!